Encrypted emails prevent the message from being read by unintended recipients (confidentiality). Digitally signed emails give us confidence that the individual who claimed to send a message actually did (non-repudiation) and that the message was not modified while in transit (integrity). Digital Autopen for OFR Documents (NEW!)ĭid you know that PIV cards contain digital certificates intended to help users send secure email? In general, “secure email” refers to digitally signed and/or encrypted emails.Digitally Sign Federal Register Document.Phishing-Resistant Authenticators (Coming Soon).Under Edit Signature type in the text you want to use (keeping in mind the Outlook email signature tips above).You may find you need more than one for different occasions, so this is the best way to keep it organized. Where it says ‘Select signature to edit’ click on the New.Click on Mail on the left hand side and then click on the button that says Signatures….Here are the steps you need to follow to set up your new email signature in Outlook 2016: Setting up an Email Signature in Outlook 2016 Here’s how you can set yours up, now you know the basics. If you find that your company has not adopted the use of a company wide disclaimer in email signatures, you might want to offer up this piece of advice. Most companies will make every employee include this in their Outlook email signature anyway because these disclaimers ‘may’ protect the company, their employees, and yes even the customers. All you need is your basic information, a company logo, and last but certainly not least, some kind of legal and privacy disclaimer at the bottom. Keep it simple – it’s the best advice I can give. You should avoid having your Outlook email signature look like the Las Vegas strip, especially in a work environment, so that’s also a ‘no’ to any funky animations as well. To keep it professional, stay away from the cutesy fonts and colors. This is important because you want to convey a professional image but also cover other important aspects of the business itself. When working for a company there is most likely a uniform email signature that everyone needs to have. Tips for your Outlook 2016 Email Signature
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